Navigating DHA documents: Your guide to efficient retrieval

At times, moments arise when one needs to obtain critical civic documents from the Department of Home Affairs (DHA) such as divorce records, marriage certificates, birth certificates, and death certificates. The process of acquiring these DHA documents can seem complex, but this guide provides you with a step-by-step roadmap. Moreover, we will explore the advantages of using Evergration’s services to expedite the process and ensure the legality of your documents beyond South Africa.

Steps for obtaining DHA documents

Identify the required document

Before embarking on the document retrieval journey, it’s crucial to identify the specific document you need. Whether it’s a marriage certificate, divorce record, birth certificate, or death certificate, clearly understanding your requirements will streamline the process.

Gather the necessary information

Each document type comes with its own set of prerequisites. Gather all relevant information, such as full names, dates of birth, and any other details pertinent to the document in question. This will help avoid unnecessary delays in processing.

Visit the Department of Home Affairs

Once you’ve gathered the necessary information, the next step is visiting the Department of Home Affairs. Be sure to check the working hours of your local office and carry all required documentation, including proof of identification, to ensure a smooth experience.

Complete the application form

The DHA will provide you with an application form relevant to the document you are seeking. Fill out the form accurately, providing all required information. Double-check for any errors or omissions to prevent delays in processing.

Pay the applicable fees

Processing fees vary depending on the type of document you are requesting. Ensure that you have the correct amount in the required currency and be prepared to pay any additional fees for expedited services, if available.

Submit the application

Submit your completed application form, along with all supporting documents, to the designated DHA office. Remember to obtain a receipt as proof of submission – this will be crucial for tracking the progress of your application.

Use Evergration for expedited services

While the DHA process ensures the legitimacy of your documents within South Africa, Evergration offers an invaluable service for those requiring their documents for legal use outside the country. Evergration specialises in expediting the process, ensuring timely retrieval of your documents, and even offers apostille or notarisation services for international recognition.

Advantages of using Evergration

Speedy processing

Evergration is renowned for its efficiency in document retrieval. With a dedicated team, we can significantly reduce the waiting time for your essential documents.

Apostille and notarisation services

Need your documents to be legally recognised outside South Africa? Evergration can provide apostille or notarisation services, ensuring your documents are accepted internationally.

Expert guidance

Navigating the complexities of international document legalisation can be daunting. Evergration provides expert guidance throughout the process, making it a hassle-free experience for clients.


Obtaining essential civic documents from the Department of Home Affairs is a step-by-step process that requires careful attention to detail. By following the outlined steps and considering the services of Evergration, you can expedite the process and ensure the legal recognition of your documents beyond South Africa. For more information on the specific requirements of each type of DHA certificate, please refer to the following page – civic certificates.